Privacy Policy

The Journées dentaires internationales du Québec (JDIQ) acknowledges the importance of protecting privacy and confidentiality of personal information.
In the course of its activities, in order to provide you with the highest quality experience and services, JDIQ collects personal information about participants in JDIQ and users of its website, mobile application, or digital kiosks, which can identify them, through technological means or verbal or written communications.

A piece of personal information, on its own or combined with other information, can directly or indirectly identify, locate, or profile you.

Thus, in accordance with the Act respecting Access to documents held by public bodies and the Protection of personal information , , JDIQ has established a Privacy Policy based on the following four principles:

  • Our commitment to collect only necessary personal information.
  • Your consent to the collection, use, and sharing of your personal information by JDIQ.
  • Our responsibilities regarding security and confidentiality protection of your personal information.
  • Our transparency about our practices and obligations in this regard

Collection and use of personal information

JDIQ is committed to collecting only necessary personal information. In certain circumstances, specific consent from you may be required, and in all cases, details are provided about the process followed to collect them.

Personal information about you is collected directly from you through various means, such as subscribing to the newsletter, participating in surveys or contests, and cookies during browsing on JDIQ’s website.

Information is also collected when you fill out the “optional” or “mandatory” fields of an online form or questionnaire on JDIQ’s website. The information collected is transmitted to the JDIQ team via a secure connection, the URL of which appears in the address bar starting with https://.

The management of personal information entered in the JDIQ registration form is handled by Showcare,
a partner of JDIQ, which ensures the protection of your information under its own privacy policy, available online at .

Finally, your personal information may be communicated verbally or in writing to JDIQ personnel. In this regard, considering that the security of email communications can easily be compromised, JDIQ recommends not to communicate your personal information by email unless your data is protected by encryption.

Consent to the use of personal information

Personal information collected by JDIQ is used to provide you with quality services, respond to your requests, personalize your experience, and inform you about its activities.

JDIQ commits not to use your data for purposes other than those for which they were collected and when your information is required to be specified:

  • on behalf of whom the information collection is made;
  • the purposes for which the information is collected;
  • the means by which the information is collected;
  • whether the request is mandatory or optional;
  • the consequences for you or for another person, as the case may be, if you do not consent to the collection of the information or, if applicable, if you do not consent to the transmission or use of the information collected pursuant to an optional request;
  • the access and rectification rights provided by the Act.

Categories of personal information

  • Identification information: name, first name, postal address, email address, phone number, and professional title.
  • Credit information: cardholder’s name, card number, expiration date, and validation code.
  • Technical or digital information: IP address, date and time of connection to the website, pages visited, and actions taken on the site.

Sharing of personal information with third parties

For logistical purposes related to events and in cases specifically provided for by this Act, certain personal information may be shared with third parties, service providers, or partners of JDIQ. In such circumstances, information is communicated securely, in compliance with the Act, and only when contracts with these third parties include clauses offering specific guarantees regarding the confidentiality and protection of your personal information.

In some circumstances, sharing your personal information with third parties may require your consent. However, and in accordance with the Act, your consent is not required when the communication is necessary for the performance of a service contract concluded by JDIQ with suppliers and partners, exclusively to enable them to provide you with the agreed services, namely:

  • suppliers for processing reservations and registrations for JDIQ activities;
  • suppliers for processing payments related to registrations for JDIQ activities;
  • suppliers for managing communications, emails, and cookies on the JDIQ platform;
  • IT processing services and product providers;
  • cloud computing, web hosting, and data processing services.


Cookies are small files stored by a server on your device (phone/computer) when you browse a website. These files contain data that servers can automatically use when you visit the same domain later.

They can be either persistent cookies, which are stored and not automatically deleted when you close your browser, or session cookies, which are deleted when you close it. Persistent cookies can be deleted by clearing your browsing history on your device.

Mandatory cookies:

JDIQ uses cookies necessary for the operation of its website, without requiring your consent.

Analytics cookies:

The JDIQ website also uses analytics cookies, namely Google Analytics, Google Advertisement, Facebook, and YouTube. These tools measure web traffic and analyze visits to the site. Through cookies, these analytics cookies collect browsing data, including:

  • the truncated IP address of the computer (the address is not logged in a format that can be used to identify a web user);
  • the Internet service provider;
  • the operating system (e.g., macOS, Windows);
  • the type and model of device (e.g., iPhone 12);
  • the browser type, language, version, and other related data (e.g., Chrome, Safari);
  • the region or city where the user is located;
  • the referring site address;
  • the point of origin (e.g., banner, email, social network, etc.);
  • the pages visited on (e.g., browsing sequence, interactions on the page, date, time, duration, and frequency of visits and activities [clicks, scrolling, etc.]).

Your consent is required to allow the use of analytics cookies. During your first visit to the website managed by JDIQ, you are invited to accept or refuse these types of cookies.

Acceptance or blocking analytics cookies

When you accept the use of analytics cookies, your consent is valid for 12 months. You can withdraw your consent at any time, just as you can configure your browser to prevent cookies from being stored on your device.

Third-party service provider cookies

JDIQ uses analytics cookies provided by third parties. These may retain information outside Quebec, notably in the United States. For more information on the use of collected information, we invite you to consult the terms of use of each of these tools:

Google Analytics Products

You can learn more about Google Analytics Products and how this entity processes data in its Privacy Policy and Terms of Use.

Google Advertising Products

Google Advertising Products is part of the IAB Transparency and Consent Framework and is subject to policies. You can learn more about this partner and its management of legitimate interest by reading its Privacy Policy.


You can learn more about Facebook and how this entity processes data in its Privacy Policy.


You can learn more about YouTube and how this entity processes data in its Privacy Policy.

Access to personal information, retention, and destruction

Only persons authorized by JDIQ have access to the personal information collected, and they have access only when necessary for the performance of their duties. Personal information is stored securely and is destroyed or anonymized when no longer needed.

Rights of the person concerned by personal information

JDIQ is committed to respecting the rights of visitors to its site regarding the protection of personal information, specifically concerning:

  • respecting the confidentiality of this information;
  • access to this information;
  • rectification of this information if incomplete or inaccurate;
  • deletion of this information if its collection, communication, or retention is not authorized by law.

To access your personal information or make corrections, you must submit a written request by mail, fax, or email to the person responsible for access to documents and protection of personal information:

Me Priscille Pelletier
Ordre des dentistes du Québec
800, boulevard René-Lévesque Ouest, bureau 1640
Montréal (Québec) H3B 1X9

Phone: 514 875-8511

Toll-free number: 1 800 361-4887

[email protected]

Confidentiality policy implementation and complaints

At the Ordre des dentistes du Québec, Me Priscille Pelletier, responsible for access to documents and protection of personal information, is also responsible for applying the Privacy Policy. For any questions regarding this policy, you can contact Me Priscille Pelletier at the above contact information.

Last update: 2024-04-15